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Send PDF invoices via email


You can send PDF invoices to Kalmar via email. Please check your correct invoice e-mail address through this link. Please note that it is a ‘no reply’ e-mail address; however, you should receive a reply confirming that your invoice has been scanned or informing you about any possible problems with the invoice.


Requirements for successful delivery 

To ensure successful delivery and therefore smooth invoice processing, it is important that you comply with the following requirements:

  • The total size of an email cannot exceed 10 MB.
  • An email may include multiple PDF attachments.
  • Each PDF attachment should contain only one invoice.
  • The filename of the attachment should not contain special characters or leading/trailing spaces.
  • The PDF version should be 1.4 or higher.
  • The PDF should not require a password to open.
  • The first page of the PDF should not be a blank page.
  • To improve the quality of capturing data in the delivered documents, it is preferred to use text-based PDF documents instead of image-based PDFs (scanned PDF files). If you need to send an image-based PDF file, the resolution of the image must be 300 dpi (or higher).

For more detailed requirements, please click here.


Content requirements 

Please make sure your invoice has all the mandatory information to ensure smooth invoice processing. Use this checklist before sending your invoice.

Do you need help?

If you have questions about sending PDF invoices via email, you can contact Basware support by filling in a support form.

If you have any invoice-content or payment-related questions, please send an email in English to:


Invoicing email addresses for PDF invoices and postal addresses for paper invoices

Please use the following information when sending PDF invoices via email or paper invoices via mail to Kalmar